Student achievement is influenced not only by what happens in the classroom, but also by the culture, systems, and habits that surround the learning environment. While instructional strategies target content delivery and skill development, non-instructional strategies create the conditions in which those lessons can take root and flourish.

One critical factor is teacher collaboration through Professional Learning Communities (PLCs). In PLCs, educators work together to analyze student data, identify learning gaps, share effective teaching practices, and align expectations across grade levels and content areas. This collaboration ensures that students receive consistent, high-quality instruction regardless of which classroom they are in. PLCs also foster professional growth and problem-solving, creating a supportive network that benefits both teachers and students.

Another vital contributor is teacher consistency and attendance. When teachers maintain regular attendance, they provide the stability students need to feel secure and engaged. Frequent teacher absences can interrupt instructional flow and erode classroom culture, while consistent presence allows relationships to strengthen and learning routines to remain intact. This reliability communicates to students that their education is a priority and that their teacher is invested in their growth.

School-wide communication systems also play a significant role. When teachers, support staff, administrators, and families are in regular communication, students benefit from a coordinated approach to their needs. Effective communication ensures that expectations are clear, interventions are timely, and successes are celebrated.

Finally, fostering a positive and respectful school climate is a non-instructional strategy that directly impacts student success. This includes maintaining orderly learning environments, recognizing student achievements, promoting social-emotional learning, and modeling respectful behavior. When students feel safe, valued, and understood, they are more willing to take academic risks and persist through challenges.

Collectively, these non-instructional strategies—collaboration in PLCs, consistent teacher attendance, strong communication systems, and a positive school climate—create the foundation for academic success. They ensure that students not only receive quality instruction, but also learn in an environment where they are supported, encouraged, and inspired to reach their fullest potential.

Preparedness is key to ensuring that student learning continues seamlessly, even in a teacher’s absence. An effective sub lesson plan is more than a list of activities—it’s a comprehensive guide that allows a substitute to maintain instructional momentum, uphold classroom expectations, and keep students engaged in meaningful work.

Strong sub plans are clear, detailed, and easy to follow. They should outline lesson objectives, provide step-by-step instructions for activities, list all necessary materials, and include any relevant accommodations for students with special needs. Equally important are classroom management notes, seating charts, schedules, and emergency procedures. By equipping a substitute with this information, teachers create a smooth transition that minimizes disruption and maintains consistency for students.

To promote continuity of instruction and readiness for both planned and unplanned absences, all teachers are required to upload a 10-day sub lesson via email. This plan should be complete, organized, and ready for immediate use, containing lessons that are standards-based, adaptable across multiple days, and engaging enough to sustain student interest.

Submitting the 10-day plan on time reflects a teacher’s professionalism and dedication to student success. It ensures that in the event of an absence, the substitute can step in confidently, knowing that learning will not be compromised. This proactive approach benefits students, supports classroom management, and strengthens the overall instructional program of the school.

By preparing thorough sub plans and meeting today’s deadline, teachers are investing in the stability and success of their classrooms—regardless of who is leading instruction on a given day.

1. Guiding Principles

• Address issues promptly—don’t let problems linger.

• Focus on the issue, not the person.

• Maintain confidentiality and respect at all times.

• Seek understanding before seeking agreement.

2. Step-by-Step Process

Step 1 – Self-Reflection

Before addressing the other person, reflect on:

• What specifically is bothering me?

• What outcome am I hoping for?

• Am I approaching this with a solution-focused mindset?

Step 2 – Direct Conversation (Preferred First Step)

• Schedule a private, face-to-face meeting with the individual involved.

• Use “I” statements instead of “you” statements to reduce defensiveness.
  Example: “I felt left out when the project decisions were made without my input” instead of “You never include me.”

• Listen actively to the other person’s perspective without interrupting.

• Agree on next steps and follow up to ensure resolution.

Step 3 – Mediation

If the conflict is not resolved through direct conversation:

• Request a neutral third party (admin, HR, department lead) to facilitate the conversation.

• Establish discussion ground rules (no interruptions, mutual respect).

• The mediator helps clarify misunderstandings, identify common ground, and guide both parties toward agreement.

Step 4 – Documentation & Accountability

• Summarize the discussion, agreements, and next steps in writing.

• Share the summary with both parties to confirm accuracy.

• Set a date to check in and ensure progress is being made.

Step 5 – Administrative Action (Last Resort)

If a resolution still cannot be reached or if the conflict violates policy:

• The matter is escalated to leadership for formal review.

• Leadership determines appropriate steps in line with organizational policy (training, reassignment, corrective action).

3. Preventive Practices

• Hold regular team-building activities to strengthen relationships.

• Provide conflict resolution training to all staff.

• Encourage open, respectful communication channels.

• Celebrate collaboration and recognize positive teamwork.